Healthcare Staffing Trends That Will Shape 2026

2025’s biggest trends are still extremely relevant as we kick off a new year

2025 was a pivotal year for the healthcare industry, and many of its events directly affected hiring. From the rapid integration of AI to sweeping regulatory changes, 2025 saw several notable trends affecting healthcare hiring organizations and job seekers alike.

These shifts weren’t fleeting. Many of 2025’s top trends have major implications for healthcare staffing well into the new year and beyond. Events of last year have already started reshaping workforce strategies and talent demand in healthcare.

AI: all hype, or actually helpful?

It seemed like there was no escaping the conversations surrounding AI in 2025. For the general public, a lot of the focus was on generative AI and its ability to produce increasingly realistic images, videos, and other content. While this type of AI use is often more style than substance, AI also emerged with very real applications for healthcare staffing and other healthcare activities.

For recruiters, AI’s ability to automate tasks such as screening resumes, sourcing candidates, and scheduling interviews has significantly streamlined their work and reduced time to hire. This is especially common in initial outreach and follow-ups to request information or schedule meetings. Many facilities also use AI to help generate job descriptions.

In some cases, staffing agencies have even used AI to conduct initial interviews, though this should be approached with caution. Candidates want to feel valued, and turning interviews over to AI can send the wrong message. While AI can help find the right candidates for an opening, the human element still matters in 2026. This doesn’t just apply to the interview process. Human recruiters have the industry knowledge and expertise to serve as career guides in ways AI simply can’t replicate.

It’s also worth noting that AI recruitment tools are helping deliver a better experience for job seekers during their job search. Features with AI enhancements include advanced job matching, self-service job search tools, and helping candidates find opportunities that better match their preferences. Ideally, improving the back-end administrative side with self-service technology for employers and job seekers can enhance the entire hiring experience for everyone involved.

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Joint Commission changes emphasize nurse staffing

Another major news item from 2025 was the Joint Commission implementing a wide overhaul of its healthcare standards in a change known as Accreditation 360: The New Standard. Among other changes that were made to accreditation and certification standards, the Joint Commission notably added a staffing component to its Hospital National Performance Goals.

The goal: “The hospital is staffed to meet the needs of the patients it serves, and staff are competent to provide safe, quality care.” This was supported by additional guidelines for hospital facilities, which included hospital leadership making staffing a priority across each of their departments (both in terms of quality and quantity), as well as assigning a nurse executive to direct and oversee nurse staffing.

Nurse staffing is no longer something that can be overlooked, as hospitals must now provide documentation that shows how they are ensuring each department is properly staffed if they wish to achieve and maintain accreditation.

For 2026, this means that healthcare leaders need to put added emphasis on meeting proper staffing ratios. For many facilities and health systems, this likely means making greater use of per diem staffing to ensure proper coverage and expertise are available for times of peak demand, as well as helping with specialized procedures and covering employee absences. This should also create more opportunities for nurses and other candidates who are looking for extra flexibility in their working conditions.

Stabilization and expansion in flexible roles

In 2025, Staffing Industry Analysts reported on slight declines in per diem and allied health roles, while international nurses and locum tenens roles saw moderate growth. For 2026, however, SIA predicted growth in all four sectors, with locum tenens roles seeing the highest growth.

Primary care facilities, emergency rooms, and surgery saw the biggest demand in 2025 for locum tenens roles, while per diem nursing is expected to grow beyond current demand with more nurses preferring to work at locations closer to home.

Notably, these trends are contributing to a continuing decline in the travel nurse market, though travel nursing remains the largest area for healthcare staffing overall. Hospitals, in particular, continue to need travel nurses, especially in rural and underserved areas. AI-enabled recruiting and solutions to make travel nursing more attractive to job seekers will become increasingly important for these facilities to maintain compliance with the updated Joint Commission standards.

With growth for these more flexible roles expected in 2026, recruiters and healthcare systems must consider how to better incorporate these positions within their organization.

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Looking ahead to 2026

The trends and changes that affected healthcare staffing in 2025 will likely continue to do so in 2026. By understanding the opportunities and challenges that come along with these and other trends, healthcare job seekers, staffing agencies and health systems can set themselves up for a better hiring and staffing experience.

Hiring and growing with the right technology tools in place can help every stakeholder in the hiring process. For 2026, those who embrace relevant and trustworthy tech will put themselves in the best position to get the results they’re looking for.

 

Jeff Stoner

Emily Molinari

Healthcare organizations face some of the toughest workforce challenges: tight budgets, lean IT teams and limited tools for sourcing, hiring and onboarding staff. Add in manual scheduling, rising labor costs and high burnout, and the pressure grows. Rolling out complex systems can feel out of reach without dedicated tech support. Even simply evaluating new technology can overwhelm already stretched-thin teams.

These challenges make it clear that technology isn’t just helpful; it’s essential for healthcare organizations. Especially when they’re striving to do more with less. Not only are healthcare organizations falling short on implementing new technology, but they’re struggling to update outdated systems. A 2023 CHIME survey found that nearly 60% of hospitals use core IT systems, such as EHRs and workforce platforms, that are over a decade old. Outdated tools can’t integrate or scale, creating barriers to smarter staffing strategies. But the opportunity to modernize is real and urgent.

Tech in Patient Care Falls Short

In healthcare, technology has historically focused on clinical and patient care. Workforce management tools have taken a back seat to updating patient care systems. Yet many big tech companies have failed when it comes to customizing healthcare infrastructure and connecting patients with providers. Google Health shuttered after only three years, and Amazon’s Haven Health was intended to disrupt healthcare and health insurance but disbanded three years later.

Why the failures? It’s estimated that nearly 80% of patient data technology systems must use to create alignment is unstructured and trapped in data silos. Integration issues naturally form when there’s a lack of cohesive data that systems can share and use. Privacy considerations surrounding patient data are a challenge, as well. Across the healthcare continuum, federal and state healthcare data laws hinder how seamlessly technology can integrate with existing systems.

Why Smarter Staffing Is Now Essential

These data and integration challenges also hinder a healthcare organization’s ability to hire and deploy staff, an urgent healthcare priority. The U.S. will face a shortfall of over 3.2 million healthcare workers by 2026. At the same time, aging populations and rising chronic conditions are straining teams already stretched thin.

Smart workforce technology is becoming not just helpful, but essential. It allows organizations to move from reactive staffing to proactive workforce planning that can adapt to real-world care demands.

Global Inspiration: Japan’s AI-Driven Workforce Model

Healthcare staffing shortages aren’t just a U.S. problem. So, how are other countries addressing this issue? Countries like Japan are demonstrating what’s possible when technology is utilized not just to supplement staff, but to transform the entire workforce model. With one of the world’s oldest populations and a significant clinician shortage, Japan has adopted a proactive approach through its Healthcare AI and Robotics Center, where several institutions like Waseda University and Tokyo’s Cancer Institute Hospital are focusing on developing AI-powered hospitals.

Japan’s focus on integrating predictive analytics, robotics and data-driven scheduling across elder care and hospital systems is a response to its aging population and workforce shortages. From robotic assistants to AI-supported shift planning, Japan’s futuristic model proves that holistic tech integration, not piecemeal upgrades, creates sustainable staffing frameworks.

Rather than treating workforce tech as an IT patch for broken systems, Japan’s approach embeds these tools throughout care operations, supporting scheduling, monitoring, compliance and even direct caregiving tasks. U.S. health systems can draw critical lessons here: strategic investment in integrated platforms builds resilience, especially in a labor-constrained future.

The Power of Smart Workforce Technology

In the U.S., workforce management is becoming increasingly seen as more than a back-office function; it’s a strategic business operation directly impacting clinical outcomes and patient satisfaction. Smart technology tools are designed to improve care quality, staff satisfaction, scheduling, pay rates, compliance and much more.

For example, by using historical data, patient acuity, seasonal trends and other data points, organizations can predict their staff needs more accurately. The result is fewer gaps in scheduling, fewer overtime payouts and a flexible schedule for staff. AI-powered analytics can help healthcare leadership teams spot patterns in absenteeism, see productivity and forecast needs in multiple clinical areas in real-time. Workforce management tools can help plan scheduling proactively, rather than reactively. It’s a proven technology tool that can help drive efficiency and reduce costs.

Why So Many Are Still Behind

Despite the clear benefits, many healthcare organizations are slow to adopt smart tools that empower their workforce. Several things are holding them back from going all-in on technology:

Financial Pressures

Over half of U.S. hospitals are operating at or below break-even margins. For them, investing in new technology solutions is financially unfeasible. Scalable, subscription-based and even free workforce management tools are available, but most organizations are unaware of or lack the resources to source these products. Workforce management tools can deliver long-term return on investment for most organizations. Taking the time to understand where the value lies and which tools to invest in needs to happen.

Outdated Core Systems

Many facilities still depend on legacy technology infrastructure that lacks real-time capabilities. Many large players in the healthcare workforce management industry dominate hospital systems. Other smaller, real-time tools that offer innovative solutions to scheduling, workforce hiring, rate calculators and more are available at a fraction of the cost.

Competing Priorities and Strategic Blind Spots

Healthcare organizations and hospitals have many high-priority business objectives and regulatory demands. Digital transformation naturally falls down on the priority list, which causes them to miss improvements that can lead to long-term stability. With patient care and provider satisfaction at the top of the priority mountain, technology changes can be easily missed or shoved to the side when other business objectives are perceived to “move the needle” more.

Poor Change Management

Even the best technology efforts can fail without the right strategy for adoption and support from senior leadership. Resistance from staff, lack of training, or poor rollout communication can undermine success. Effective change management—clear leadership, role-based training and feedback loops—is essential.

Faster than the speed of technology

Change needs to come quickly to healthcare organizations in terms of managing their workforce efficiently. Smart technologies like predictive analytics, AI-assisted scheduling and mobile platforms will define this next era. These tools don’t just optimize operations but empower workers and elevate care quality.

Slow technology adoption continues to hold back the full potential of the healthcare ecosystem. Japan again offers a clear example: they had one of the slowest adoption rates of remote workers (19% of companies offered remote work) in 2019. Within just three weeks of the crisis, their remote work population doubled (49%), proving that technological transformation can happen fast when urgency strikes. The lesson is clear: healthcare organizations need to modernize faster for the sake of their workforce and the patients who rely on providers to deliver care.

 

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